APPLICATION OF POLICY
BuildDirect.com Technologies (“BuildDirect”) recognizes the importance of privacy and the sensitivity of Personal Information (as defined below). BuildDirect believes in protecting your privacy. This policy outlines how we manage your Personal Information and safeguard your privacy.
By providing Personal information to us, you agree to the terms of this policy. However, we are committed to continuous improvement and value your input. We welcome your comments and/or suggestions on improving this policy. If you have any concerns, please write to us at the address at the end of this policy.
This policy does not apply to the practices of companies or other entities that BuildDirect does not manage or control. This policy does not apply to information regarding corporations or other non-individuals.
The following definitions are used for the purposes of this policy:
“Contact Information” means information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email or business fax number of the individual.
“Personal Information” means information about an identifiable individual, excluding Contact Information, and includes things such as gender, age, ethnicity, financial and credit information, health information, consumer preference information, customer profiles, ID numbers and any other data assigned to an individual.
“Summarized Data” mean records which have been stripped of information identifying individuals, and which have been manipulated or combined to provide generalized, anonymous information.
COLLECTION OF PERSONAL INFORMATION
This policy covers our treatment of Personal Information that we collect, either through communications or interaction we may have with you (such as e-mails, telephone conversations, face-to-face or written correspondence) or through our website. This policy also covers our treatment of any information shared with us by third parties.
Sometimes we may collect Personal Information about you from other sources, provided that such sources confirm to us that they are permitted to share such information, such information is publicly available or the collection is required or authorized by law. Examples of collection from other sources include collections from:
a government agency or registry;
a business, trade, or professional organization;
an employment agency or your current or previous employer.
USE OF PERSONAL INFORMATION
BuildDirect may collect and use your Personal Information for the following purposes:
to administer and build your BuildDirect account;
to market new services and products that we believe will be of interest to you;
to collect a debt owed to BuildDirect or its agents; or to pay a debt owed by BuildDirect;
to help us make credit decisions about clients, prevent fraud, check the identity of new clients and prevent money laundering;
to help us make a decision with respect to employment or an appointment with BuildDirect; and
as required or authorized by law.
DISCLOSURE OF PERSONAL INFORMATION
BuildDirect does not and will not sell, rent, share or disclose your Personal Information without first receiving your permission or as disclosed in this policy.
Under certain circumstances, BuildDirect will disclose your Personal Information:
when you have consented to the disclosure;
to fulfill the purpose for which the Personal Information was collected;
when the services we are providing to you require us to give information to third parties, for example: providing government-assigned identification numbers to customs brokers or other third parties responsible for processing customs clearance for shipments;
if we engage a third party to provide services to us (like computer back-up services, archival file storage, or payroll processing, and the third party is bound by confidentiality obligations;
where it is necessary to collect a debt owed to BuildDirect or its agents, or to pay a debt owed by BuildDirect;
to respond to an emergency where the health or safety of any individual is reasonably believed to be threatened;
if the information is already publicly known; and
when we are required or authorized by law to do so.
Except when we are required by law to disclose Personal Information, where commercially practicable we will use contractual or other means to protect Personal Information disclosed to third parties.
We may also use your Personal Information to generate Summarized Data for internal use and for sharing with affiliates, subsidiaries, advertisers and business partners. Your identity and Personal Information will be kept anonymous in Summarized Data. Summarized Data will be used for marketing and planning purposes.
By providing Personal Information to us, you voluntarily consent to the collection, use and disclosure of Personal Information as specified in this policy. Without limiting the foregoing, we may on occasion ask you to consent when we collect, use, or disclose your Personal Information in specific circumstances, in which case we may ask for your consent in writing although in some circumstances we may accept your oral consent. Sometimes your consent will be implied through your conduct with us if the purpose of the collection, use or disclosure is obvious and you voluntarily provide the information. In addition, we may collect, use and disclose Personal Information without your consent when we are required or authorized by law to do so.
WITHDRAWAL OF CONSENT
Individuals have the right to withdraw their consent to the collection, use, or disclosure of Personal Information at any time, except where that withdrawal would frustrate the performance of a legal obligation by BuildDirect. Upon reasonable written notice given to BuildDirect, all Personal Information held by BuildDirect that is identifiable to that individual will be removed from our records and a notice of the impact of that removal will be provided to the individual. Notwithstanding the foregoing, if you withdraw consent, BuildDirect nonetheless reserves the right to retain, collect, use and disclose Personal Information without your consent where we are permitted by law to do so.
- You may wish to opt out of receiving certain information and marketing or promotional materials from BuildDirect. You may do so by selecting the opt-out or unsubscribe feature in our Online communications including our online newsletter and product updates, or by writing to us at the address at the end of this policy.
From time to time, BuildDirect may engage an independent marketing agency to distribute advertisements to consumers who have expressed an interest in receiving such material. For this purpose, the marketing agency may use its own distribution list of names and addresses. This contact information is not provided to BuildDirect, nor is this information in the custody or control of BuildDirect. While such lists are composed of names of individuals believed to have voluntarily provided their informed consent for this marketing purpose, it is possible that an individual's name may be included on the list in error, or that an individual may wish to have his/her name removed from the list. Should an individual contact BuildDirect to request that his/her name be removed from such a list, BuildDirect may relay this request to the marketing agency as a matter of good will toward the requestor. In such a case, however, BuildDirect incurs no responsibility or liability for the actions of the marketing agency. The requestor should also be aware that by having his/her name removed from such a third-party marketing list, he/she may also forego receiving promotional material and any ensuing benefits, financial or in other kind, from other organizations which may contract the services of agencies that use the list.
ACCESS TO AND CORRECTION OF PERSONAL INFORMATION
Individuals have the right to know what Personal Information BuildDirect has collected about them, how that information is being used and to whom it has been disclosed, as well as to verify and amend that information if it is incorrect. Upon receiving, at the address at the end of this policy, a written access request and a handling fee of US$10.00, and where the identity of the requestor can be confirmed, information held by BuildDirect that is identifiable to the requestor, as well as information on all use and disclosures of that information, will normally be released to the requestor within 30 days, except where that release is not required or is prohibited by law. If necessary, BuildDirect will correct the Personal Information if requested to do so. Where an access request requires more extensive treatment, we will advise the requestor of the approximate cost of responding to the request. The requestor should provide enough detail to enable BuildDirect to confirm the identity of the requestor.
CAN I BE DENIED ACCESS TO MY PERSONAL INFORMATION?
Your rights to access your Personal Information are not absolute. We may deny access:
when denial of access is required or authorized by law;
when granting you access would have an unreasonable impact on other people's privacy;
to protect our firm's rights and property; or
where the request is frivolous or vexatious.
If we deny your request for access to, or refuse a request to correct Personal Information, we will explain why.
You can visit the BuildDirect website without registering for membership or subscribing to any corporate communications.
We cannot guarantee the confidentiality or security of any e-mail communications or information sent by you to us via the website. If you wish to send us confidential information, please notify us first to make arrangements.
Our website contains links to other sites, which are not governed by this policy. You should read the individual privacy policies of such websites, and make an informed decision whether or not to use these sites based upon their privacy practices.
Like most other commercial websites, our website may monitor traffic patterns, site usage and related site information. We may automatically (i.e., not via registration) collect or compile certain information when you access the website. Examples of this type of information include the aggregate and unique number of visitors to the website, the dates and times of visits to the website, IP addresses and the domains/countries of visitors, the pages of the website visited and the content accessed, the type and version of the browser and operating system used to access the site, search engine and search terms used within the website or to visit the website, referring sites, and HTTP errors generated. We use this information in order to assess the usage of our website and our marketing efforts, to optimize our website, and to monitor our site's performance. We may provide such information to our website contractors for these purposes.
IS YOUR PERSONAL INFORMATION SECURE?
BuildDirect takes all reasonable steps to ensure that your Personal Information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps we take in order to protect your information are:
restricted file access to personal information;
deploying technological safeguards like security software and firewalls to protect against hacking or unauthorized computer access; and
internal password and security policies.
RETENTION OF CONTACT INFORMATION AND PERSONAL INFORMATION
Personal Information will be retained in accordance with this policy only for as long as may be necessary or relevant for the identified purpose of collection, or as may be required or permitted by law, after which time it will be made anonymous or destroyed unless you further consent to its continued retention.
Since BuildDirect regularly reviews all of its policies and procedures, we may change this policy from time to time and such changes will be effective from the date of revision.
This policy will be governed by the laws of the Province of British Columbia and the laws of Canada applicable therein, excluding any conflict of laws rules that would apply another body of law. This policy constitutes and contains the entire agreement between you and BuildDirect with respect to its subject matter and supersedes any prior oral or written agreements.
If any provision of this policy is held to be illegal or unenforceable, that provision will be limited or eliminated to the minimum extent necessary so that this policy will otherwise remain in full force and effect and enforceable.
YOUR RESPONSIBILITY FOR PRIVACY
Ultimately, you are responsible for maintaining the secrecy of your passwords and/or any Personal Information in your possession. Always be careful and responsible regarding your Personal Information.
NEED MORE INFORMATION?
Should you have any further questions or concerns about the privacy of personal information at BuildDirect, please feel free to write to: Privacy Officer, BuildDirect, 1900 – 570 Granville Street , Vancouver , British Columbia , Canada V6C 3P1